Like the song says, you’re going to the chapel to do you-know-what. But how’s Mom getting there? Or your bridesmaids, or for that matter, your fiancé(e)? And just as important, how’s everybody (wedding guests included!) getting from the ceremony to the reception… and then home? Unless you plan on beaming up to your destination, it’s time to work out some wedding transportation logistics. Start with our expert guide.
When Should You Book Your Wedding Transportation?
When there are between four and six months to go, it’s time to think about your transportation… aka when you’ve long settled on your date, ceremony and reception sites and wedding party size. If you’re marrying in April, May or June—prom and graduation season—high-class vehicles will be in high demand, so you’ll need to book your transportation even earlier. Pro tip: Make the final reservation in person so you can inspect the vehicles and ask which one(s) you’ll be getting.
Who Should You Transport?
Your first step is to take a headcount for immediate family and VIPs. For many weddings, that means the couple, their wedding party, both sets of parents, siblings not in the wedding party and grandparents. Some couples also provide wedding transportation services for close relatives, out-of-towners or all guests. So where do you draw the line? The decision will probably come down to budget, but you should also consider the following:
Distance: If your ceremony and reception venues are only a short distance away from each other, you’re in the clear. But there’s a cutoff—if they’re more than 30 minutes apart, you should definitely consider providing transportation for all wedding guests so you don’t inconvenience them with Uber charges and long, tedious drives. Keep other distances, like the miles between your wedding venue(s) and the hotel where you’ve booked room blocks, in mind too.
Location: If you have lots of people coming in from out of town (who might not have cars with them) and/or have a hard-to-get-to or hard-to-find location, you should also consider booking transportation for guests.
Special needs: Think about anyone who might otherwise struggle to transport themselves and organize a travel plan for them—for example, asking your brother to pick up your 90-year-old grandma who isn’t comfortable behind the wheel.
Even if you decide not to book transportation for certain guests, you can still throw them a bone. In your invitation suite or on your wedding website, do provide information about public transportation. This can include where to catch a cab, phone numbers of (reputable!) local services, and estimates of how much each option will cost (that way, no one will have to worry whether they have enough cash on them). Another thoughtful option is providing discount codes for rental cars. (FYI: Wedding guests get up to 25 percent off the bill if they book a Budget rental car through The Knot.)
Also, check with the hotels you’ve reserved rooms at to see whether they provide any sort of airport shuttle service; if they do, definitely clue